Making your retreat easier to plan — and easier to pay for.
Every retreat we host is slightly different, so the exact price, payment dates and minimum
number of guests will always be clearly set out for your particular retreat.
This page explains how our retreat bookings generally work.
Booking your place
When bookings open, your retreat page will show:
the price of your retreat;
what is included;
the initial payment required to secure your place;
any available payment plan;
the minimum number of guests required for the retreat to go ahead; and
the important dates that apply to your booking.
Your place is not secured until the required initial payment has been received and your booking has been confirmed.
Paying for your retreat
We want to make paying for a retreat as manageable as we reasonably can.
Where the booking timetable allows, we may offer an initial payment followed by monthly instalments, allowing you to spread the cost rather than paying the whole amount at once.
The payment schedule available will depend partly on how far in advance you are booking.
Under our current financial guarantee arrangements, where your booking is made more than 180 days before the retreat, the amount collected at that stage will not exceed 30% of the total retreat price.
From 180 days before the retreat, further scheduled instalments can be collected in accordance with the payment plan for your particular retreat.
Your individual booking information will tell you exactly how much is due and when.
If you book closer to the retreat date, fewer instalments may be available and, for late bookings, the full amount may be payable when you book.
What currency will I pay in?
Our retreats are organised by a business registered in Poland and payments are made in Polish złoty (PLN).
Where we show an approximate price in GBP or another currency, this is provided simply to help you compare and understand the likely cost.
Exchange rates change, so any converted amount shown is illustrative only.
The PLN amount shown in your booking information is the amount that applies to your booking.
Your bank or payment provider may also apply its own exchange rate or fees when making an international payment.
Minimum numbers
Every retreat has an agreed minimum number of paying guests required for it to go ahead.
This allows us to make sure the retreat is financially viable and that the accommodation, transfers, programme and other agreed arrangements can be delivered as planned.
The minimum number and the date by which it needs to be reached will be stated in the information for your particular retreat.
When is my retreat confirmed?
Your booking can be accepted before the retreat itself has reached its minimum number.
Once the required minimum number of guests has booked:
🎉 WE HAVE A RETREAT!
We'll confirm that the minimum has been reached and continue preparing for your stay.
You then continue making any remaining scheduled instalments in accordance with your individual payment plan.
Please remember that reaching minimum numbers does not replace your own travel insurance.
What if minimum numbers aren't reached?
Sometimes a lovely retreat idea simply doesn't attract enough bookings to make it viable.
If the required minimum number hasn't been reached by the stated deadline, we may cancel the retreat.
If we cancel for this reason, payments you have made towards the retreat will be refunded in accordance with your booking terms.
Your individual retreat information will tell you the applicable minimum-number deadline so you know when that decision will be made.
We recommend considering this when making separate travel arrangements and making sure you have appropriate personal travel insurance.
What if I cancel my own place?
That's different from the retreat being cancelled because minimum numbers haven't been reached.
If you decide to cancel your booking, the cancellation terms applicable to your particular retreat will apply.
The exact cancellation charges and important dates will be provided with your booking information.
You can also read our general Retreat Cancellation Policy for an explanation of how retreat cancellations are handled.
Your retreat information comes first
This page explains our general booking and payment approach.
Because every retreat is individually created, your retreat sales page, booking confirmation and contractual information will contain the exact details that apply to your booking, including:
your retreat price;
payment schedule;
minimum guest number;
minimum-number deadline;
cancellation terms;
what's included; and
any retreat-specific arrangements.
If anything on a general information page differs from the contractual information supplied for your particular retreat, the terms provided for your specific booking will apply.
Our aim is simple:
You should know what you're paying, when you're paying it and what needs to happen for your retreat to go ahead — before you commit to joining us.
